Table of Contents
Project Initiation
Identifying the SMART Goal
Identifying the SMART Goals need to answer the questions to make the goals as precise as can be:
- Specific What makes this goal specific? Does it provide enough detail to avoid ambiguity?
- Measurable What makes this goal measurable? Does it include metrics to gauge success?
- Attainable What makes this goal attainable? Is it realistic given available time and resources?
- Relevant What makes this goal relevant? Does it support project or business objectives?
- Time-bound What makes this goal time-bound? Does it include a timeline or deadline?
Identifying Object and Key Results
Like the SMART method, OKRs help establish and clarify goals or objectives. OKRs take SMART goals a step further by combining a goal and more detailed metrics to determine a measurable outcome.
Stakeholder Analysis and Power Grid
Having multiple different people involved on a project can get confusing, thus what makes stakeholder analysis useful. This is a visual representation of all the stakeholders. It helps avoid surprises, build necessary partnerships, and ensure the involvement of the right people at the right time.
RACI Chart
A RACI chart helps to define roles and responsibilities for individuals or teams to ensure work gets done efficiently. It creates clear roles and gives direction for each team member.
There are four types of participation included in a RACI chart. These are:
- Responsible refers to those doing the work to complete the task.
- Accountable refers to those making sure the work gets done.
- Consulted includes those giving feedback, like subject matter experts or decision-makers.
- Informed includes those just needing to know the final decisions or that a task is complete.
Project Charter
The charter is the formal way that the project’s goals, values, benefits, and details are captured. It is akin to a compass for the project since it will be used in the life cycle of the project. The project charter ensures that the project is indeed aligned with strategic goals and set up for achieving the desired end goal.
Since the project charter carries so much importance, it is important to incorporate the right amount of detail while omitting miscellaneous elements.
Project charters will vary but usually include some combination of the following key information:
- introduction/project summary
- goals/objectives
- business case/benefits and costs
- project team
- scope
- success criteria
- major requirements or key deliverables
- budget
- schedule/timeline or milestones
- constraints and assumptions
- risks
- OKRs
- approvals
Project Planning Phase
Work Breakdown Structure (WBS) Simplified
WBS sorts the milestones and tasks of a project in a hierarchy, in the order they need to be completed. It helps by breaking down big tasks into smaller chunks and make the tasks manageable and less intimidating.
Work Breakdown Structure (WBS) Specific
Gantt Chart
It is the visualization of the map of project schedules and tasks.
Project Budget
The project budge estimates the monetary resources needed to achieve the project’s goals and objectives.
Statement of Work (SoW)
The SoW document clearly lays out the products and services a vendor or contactor will provide for the organization.
Risk Management Plan
Listed here are the identified risks and evaluated potential risks and issues that could the project.
Communication Plan
Identifying the SMART Goals need to answer the questions to make the goals as precise as can be:
Project Execution
Project Status Report
This project status report gives an overview of all of the project’s common elements and summarizes them in a snapshot. It conveys the latest status in one place for the team and stakeholders.
ROAM Analysis
The ROAM Analysis reports and give an overview of the problems occurred and the actions done to it.
Presentation Of Analysis
The presentation shows the analysis based on the gathered data and draws out necessary conclusion from it.
Project Closeout Report
This report serves as a blueprint that documents what the team did, how they did it, and what they delivered. It also provides an evaluation of the quality of work, and lastly, it evaluates the project’s performance with respect to budget and schedule.
Agile Project Management
SCRUM Agile Project Management was used for the development of the website of Project Plant Pals.
Product and Sprint Backlog
The was made for the upcoming Sprint by applying item priority, resources and timing.
Sprint retrospective email
After the essential meeting of Sprint Retrospective where the reflection and identification of improvements was discussed.
